How to Create a Registration Form

How to Create a Registration Form

This guide helps you create a complete registration form for events, courses, conferences, and other sign-up scenarios.

Step 1: Create the Form

1. Click "New Form" → "Blank Form"
2. Select "Standard Form" type
3. Enter a title like "Spring 2024 Event Registration"

Step 2: Add Registration Fields

Basic Information

Add these common fields:

• Single-Line Text — Full name
• Phone — Contact number
• Single-Line Text — Email (enable email format validation)
• Radio — Gender
• Dropdown — Age group / Department / Position

Event-Specific Information

• Radio or Dropdown — Select session/course
• Checkbox — Topics of interest
• Reservation Date — Choose attendance date
• Reservation Time Slot — Choose time slot (with capacity limits)

Additional Information

• Multi-Line Text — Notes or special requirements
• File Upload — Upload ID photo or supporting documents
• Privacy Consent — Data processing agreement

Step 3: Set Up Validation

Ensure you collect valid data:

• Name — Set as required
• Phone — Set as required; format is auto-validated
• Email — Set as required with format validation
• Session — Set as required

Use Conditional Logic

Show different follow-up questions based on selection:

• Choose "In-person event" → Show "Dietary preference" and "Transport method"
• Choose "Online event" → Show "Device type"

Step 4: Set Submission Limits

Cap Registration Count

In "Form Settings" → "Submission Settings":

• Set Max Submissions (e.g., limit to 100 registrations)
• The form auto-closes when the limit is reached, showing a "Registration full" message

Prevent Duplicate Registrations

• Enable "1 submission per person"
• Or use "Login Required" to ensure one registration per account

Set Registration Window

• Configure start and end times in submission settings
• Before start time: shows "Registration not yet open"
• After end time: shows "Registration closed"

Step 5: Set Up Notifications

Admin Notifications

• Enable email notifications for each new registration
• Add multiple recipients (e.g., event organizer and admin staff)

Registrant Confirmation

• Enable submission confirmation in "Reply Settings"
• Let registrants know their sign-up was successful

Step 6: Customize and Publish

Branding

• Upload an event poster as the cover image
• Use event brand colors
• Add event details in the description

Publish and Promote

1. Publish the form to get the share link
2. Generate QR code — Print on promotional posters
3. Embed in website — Place on the event page
4. Email outreach — Send invitation emails

Step 7: Manage Registrations

• View all registrations on the "Data" page
• Filter by session/date
• Export the registration list to Excel
• Use print templates for check-in sheets

Advanced Tips

Use Time Slots for Capacity Control

Reservation time slots support per-slot capacity limits — when a slot is full, it becomes unavailable automatically.

Add a Raffle to Boost Participation

Use the Lottery feature to offer prize draws for registrants, increasing sign-up motivation.

Related Docs

• Form Settings — Configure submission limits and notifications
• Publishing & Sharing — Multiple sharing options
• Lottery — Raffle for registrants