How to Use Print Templates

How to Use Print Templates

Mobyform supports custom print templates, letting you print submitted data, generate certificates, check-in sheets, and other documents in your desired format.

Use Cases

• Check-in sheets — Print attendee sign-in lists for events
• Certificates — Generate certificates for exam passers
• Data reports — Print data in custom formats
• Receipts/Orders — Print payment order information
• Notices — Print personalized notification documents

Print with Default Template

Print a Single Record

1. Go to the form's "Data" page
2. Click on a submission to view its details
3. Click the "Print" button
4. The system generates a print page using the default template
5. Confirm and print

Batch Print

1. Select multiple records in the data list
2. Click "Print" in the batch actions
3. Print selected records one by one or combined

Custom Print Templates

Create a Print Template

1. On the form's publish page, find the "Print Template" settings
2. Click "New Template"
3. Enter the template editor

Template Editor

The print template editor supports:

• Drag fields — Drag form fields onto the template
• Free layout — Freely position and resize fields
• Text editing — Add static text, titles, descriptions
• Styling — Set font, size, color, alignment
• Images — Insert logos, stamps, and other images
• Tables — Arrange data in table layouts
• Page setup — Paper size (A4, A5, etc.), orientation (portrait/landscape), margins

Using Field Variables

Insert form field values into the template:

• Select fields from the field list
• Field values are automatically replaced with actual submission data when printing
• All field types are supported (text, selections, dates, images, etc.)

Template Examples

Certificate Template:

          [Logo Image]

       CERTIFICATE OF COMPLETION

  This certifies that {Name} has successfully
  completed the "{Course Name}" program
  on {Date}, with a score of {Exam Score}.

                    Issued by: XXX Training Center
                    Date: {Submission Date}

Check-in Sheet Template:

Using Print Templates

Apply a Template

1. In the data detail view, click "Print"
2. Select the print template to use
3. Preview the print result
4. Confirm and print, or export as PDF

Manage Templates

• Edit — Modify existing templates
• Duplicate — Copy a template as a base for a new one
• Delete — Remove unneeded templates
• Each form can have multiple print templates

Certificate Generation

Configure a Certificate Template

1. Create a print template with a certificate design
2. Insert required fields (name, score, date, etc.)
3. Add a certificate number (use the random number field)
4. Design the visual style (borders, logo, stamp, etc.)

Batch Generate Certificates

1. Filter records that meet criteria (e.g., passing test-takers)
2. Select those records
3. Batch print using the certificate template
4. Export as PDF for archiving

Best Practices

• Preview before printing — Use print preview to verify the layout
• Consider paper size — Choose the right paper format for your use case
• Keep it clean — Only include essential fields in the template
• Test margins — Different printers have different margin settings; leave enough margin
• Use high-resolution images — Ensure logos and stamps are crisp and clear

Related Docs

• Data Management — View and manage data
• Exams & Quizzes — Use with certificate features
• Publishing & Sharing — Learn about publishing options